Executive Assistant to the CEO & Special Projects Coordinator
Water For People is a global nonprofit working across nine countries, bringing together communities, local entrepreneurs, and governments to build and maintain water and sanitation services that will last. We have a sustainable solution to end the global water and sanitation crisis, and our employees around the world help drive this solution.
About the Position
Water For People is currently recruiting for the position of Executive Assistant to the CEO & Special Projects Coordinator. The Executive Assistant to the CEO & Special Projects Coordinator will work closely with the Senior Leadership Team (SLT) during an exciting period of growth. The Executive Assistant to the CEO & Special Projects Coordinator will provide support to the SLT across various initiatives, including calendar and time management, supporting the organization’s Board of Directors, and coordination of special projects with the CEO. This role will use strong relationship management and project management skills to connect the dots on communications efforts within the organization and ensure exceptional delivery. The role will be instrumental in ensuring consistent and clear communication between the SLT and the Board of Directors while representing the Office of the CEO. This role reports directly to the CEO and Chief People Officer and is based out of our office in Denver.
Essential Job Functions and Duties
Support the SLT and Board of Directors
Provide general administrative support to the SLT as needed, which can include coordinating the SLT team meetings, planning team-wide events, scheduling individual meetings, and booking travel
Set-up AV systems for the SLT meetings, prepare agenda, and record minutes and action items
Provide logistical support for regular organization-wide team meetings, Board meetings, and office/organizational events
Collaborate with the Internal Communications Coordinator by providing key executive communications messages from the CEO and the SLT (the intent is to promote a culture of transparency and ensuring all employees are aware of key internal decisions and communications from the SLT)
Prepare draft executive communications from the CEO and SLT with content tailored to various audiences
Support administration and logistics in the management of the Board of Directors, managing the scheduling of quarterly board meetings, committee meetings, and other meetings or calls as needed
Organize all Board events including supporting logistics for Board member travel
Assist in convening and planning internal and external meetings, including support with all aspects of convening the meetings
For the CEO
Own the CEO’s calendar, ensuring time is allocated in accordance with organizational priorities
Provide general administrative support, including scheduling travel, managing expenses and executive budget, submitting expense reports, and other duties as required
Leverage the CEO’s time by ensuring excellent advance preparation and diligent follow-up for all meetings, internally and externally
Anticipate the CEO’s needs and prepare materials in advance
Proactively analyze the CEO’s use of time on an ongoing basis and identify opportunities to increase efficiency & effectiveness
Prioritize and act on all inbound correspondence to the CEO; draft and send responses as appropriate
Prepare draft presentations, speeches, and thought leadership pieces for the CEO; represent the voice of the CEO
Engage in research projects, as needed, to support C-Suite initiatives
Serve as the primary point of contact and manage key strategic special projects, including working with other departments to plan, budget, and oversee specific projects to reach goals and deadlines
Use project management skills and tools to bridge between upper management and the teams tasked with the actual execution of the project
Report regularly on the progress of the project to ensure that it is staying on the approved schedule and within budget
Track projects progress and follow up with the various involved stakeholders to ensure established goals are met
Assist the team with project best practices, techniques, and tools for project planning, execution, project management, ongoing milestone/deliverable tracking, communication, and key performance metrics
Support the CEO in researching, prioritizing, and engaging in external public speaking activities
Develop content for CEO speaking opportunities, publications, blogs, and social media
Behaviors and Competencies
Connects to the Mission – Embraces the mission of Water For People and is passionate about advancing the dynamic role it plays leading social impact in international development;
Demonstrates Ethics and Integrity – Understands ethical behavior and business practices, and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
Demonstrates Cultural Awareness - Shows empathy, a high comfort level in low- and middle-income countries, and unquestionable integrity; able to engage the wide range of stakeholders from a variety of backgrounds and cultures.
Action-oriented – Has an unwavering commitment to delivering quality work products.
Connects with Others – Demonstrates exceptional communications and interpersonal skills, exceptional networker, key influencer, and comfortable representing Water For People across a wide variety of audiences.
Manages through Ambiguity - Demonstrates flexibility and adapatability in responding to change and ambiguity.
Self-confident - Handles tough questions or critique in a professional manner assuming the best intentions; open to feedback and coaching.
Qualifications, Knowledge, and Skills Required
Bachelor’s degree in Communications or related field, or equivalent work experience, required
At least 8 years of related work experience and a minimum of 3 years of Executive Assistant/C-Suite experience
Experience supporting Board of Directors preferred
Our site is meant to function in the latest versions of the major browsers, both on the desktop and mobile operating systems. Internet Explorer versions 9 and older are not supported by this site. To see this site in its intended state, we recommend choosing another browser (such as Chrome).
The last version of Internet Explorer was version 11. Now Microsoft is pushing 'Edge'. Older versions of IE aren't even supported by Microsoft anymore. This article is a bit dated, but is a quick read and helps to explain why you really should upgrade: Please Upgrade Your Browser. Essentially, dated browsers are a huge risk for the user.
Alternatively, if you don't feel like upgrading your browser, you can also use our full site on your phone.
Why Don't We Fix Our Site for X Browser?
Essentially, Water For People is a non-profit and we would rather spend money on our causes instead of the very significant amount of money that it would cost us to design and maintain a website that works for legacy, unsupported browsers.