Administrative Assistant

Water For People is a global nonprofit working across nine countries, bringing together communities, local entrepreneurs, and governments to build and maintain water and sanitation services that will last. We have a sustainable solution to end the global water and sanitation crisis, and our employees around the world help drive this solution.

About the Position

Water For People is currently recruiting for the position of Administrative Assistant. Based at Water For People’s headquarters in Denver, Colorado, the Administrative Assistant supports the Senior Leadership Team (SLT) and the Board in daily operations. The Administrative Assistant enables the SLT to work most effectively with internal and external stakeholders and fulfill their commitments to Water For People’s partners, funders, and the Board of Directors. The Administrative Assistant acts as a point of contact between SLT and employees or other stakeholders and is the point of contact for the Board. This is a highly strategic and facilitative role that requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role. A large percentage of the Administrative Assistant’s time will be dedicated to supporting the CEO.

Essential Job Functions and Duties

  • Provide administrative support to ensure efficient operation of the Office, the CEO, and the SLT
  • Establish and organize regular weekly SLT meetings (and special meetings as required); take accurate minutes and complete in a timely manner; track action items
  • Manage the CEO’s calendar, contacts, expense reports, travel, and other key logistics
  • Provide travel and administrative support to other SLT members as requested
  • Screen and prioritize the CEO’s appointments and requests
  • Serve as the primarily contact with the Board of Directors for administrative support
  • Prepare all logistics (Board book, all documentation, and Board member travel logistics) for Board meetings and conference calls
  • Responsible for confidential and time sensitive material
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Provide general support to visitors
  • Research and create presentations
  • Book conference calls, rooms, taxis, couriers, and hotels etc.

Behaviors and Competencies

  • Connects to the Mission – Embraces the mission of Water For People and is passionate about advancing the dynamic role it plays leading social impact in international development;
  • Demonstrates Ethics and Integrity – Understands ethical behavior and business practices, and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
  • Demonstrates Cultural Awareness - Shows empathy, a high comfort level in low- and middle-income countries, and unquestionable integrity; able to engage the wide range of stakeholders from a variety of backgrounds and cultures.
  • Action-oriented – Has an unwavering commitment to delivering quality work products.
  • Connects with Others – Demonstrates exceptional communications and interpersonal skills, exceptional networker, key influencer, and comfortable representing Water For People across a wide variety of audiences.
  • Manages through Ambiguity - Demonstrates flexibility and adapatability in responding to change and ambiguity.
  • Self-confident - Handles tough questions or critique in a professional manner assuming the best intentions; open to feedback and coaching.

Qualifications, Knowledge, and Skills Required

  • Bachelor’s degree or equivalent work experience required
  • Spanish skills preferred
  • At least 3 years of progressively more complex administrative experience
  • Excellent time management skills and the ability to multi-task and prioritize work
  • Detail-oriented and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in Microsoft Office - Word, Excel, Teams, PowerPoint, Skype for Business, and OneDrive
  • Experience working in a start-up or small organization in which both functional management and hands-on delivery of administrative service was required
  • Mission-driven; passionate about Water For People’s mission
  • Good sense of self and strong personal presence
  • Willingness to work hard and take direction—but also creatively solve problems for which the answers aren’t always obvious

Physical Requirements and Working Conditions:

  • Open office environment when not traveling
  • This position is based at Water For People Headquarters in Denver, Colorado

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Contact and Further Information

If you are both qualified and Water For People interests you, please visit our Career Center and apply with your resume and cover letter to this position. Please no phone calls or in-person inquiries.

Deadline for submitting your application is 5:00pm MT, Friday, April 19th, 2019.

This is a nonexempt, full time position with a comprehensive benefits package. Salary is competitive and commensurate with level of experience. Only shortlisted candidates will be contacted.

Water For People cannot provide immigration sponsorship for this position.

Perks of working at our office space:

  • Employer-paid parking
  • Walking distance from I-25 & Broadway RTD station
  • Food trucks outside the office daily
  • Dog-friendly workplace

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